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Clinical Trials Group at UCL

CTG needed an electronic data capture (EDC system) to to capture and verify patient feedback from GP’s.

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Background

The Clinical Trials Group’s (CTG) prime activity is to provide infrastructure for running large scale multi-centre, multinational randomised controlled trials. The CTG also advises on randomised controlled trials methodology, and is a think-tank for promoting ideas on evidence-based medicine.

Challenge

CTG required an electronic data capture (EDC) system to manage follow-up information from patients involved in clinical trials.

More generally, CTG seek to run high quality trials by:

  • Implementing good design
  • Applying sound ethical principles
  • Providing appropriate statistical advice
  • Undertaking quality data collection and monitoring
  • Producing timely analysis and publication

Solution

eClinical is an EDC system which is used to manage the follow up information from patients involved in clinical trials.

These patients make regular follow up visits to a doctor who completes feedback forms either electronically or on paper. When a paper form is completed and posted back to CTG, it is scanned into the system and checked for errors.

If errors are found, the EDC system can convert the paper CRF into an electronic form (eCRF) and automatically route the form back to the doctor for correction. Corrections only take a few seconds to amend and re-submit to eClinical.

Access data quickly with eCRF and EDC system

With the optional eCRF module, users can complete forms electronically on screen, using an HTML or PDF web form. This removes the need for administrators to manually correct handwritten forms, while speeding up data acquisition and offering a more flexible way for users to complete forms.

The TeleForm Auto Merge Publisher (AMP) can also be used with eForms to “pre-fill” key data (e.g. personal contact information) onto the form, so that the user only needs to enter the requested specific information.

The only client-side requirement is the free Adobe Acrobat Reader, which comes pre-installed on most new PC’s and a modern web browser.

ePC are making a valuable contribution to our aim of running trials in an efficient and cost effective manner.

Dr. Ingrid Potyka, Senior Clinical Operations Manager, UCL

Results

The electronic data capture (EDC) system enables the CTG to ensure that data feedback is updated in an orderly and efficient manner, making the most of the medical professionals’ time.